Privacy Policy
PRIVACY AND PERSONAL DATA PROTECTION POLICY:
General statement
We take your privacy very seriously and are committed to protecting it. We consider that you should be able to easily know what personal data we collect and use, and understand your rights in relation to it. This Privacy Policy explains our policies and practices regarding how we collect, use and disclose the personal data we collect on our digital platforms or during our events.
We recommend that you read this Privacy Policy carefully as it contains important information about your personal data.
Do not hesitate to contact us if you have any questions or comments about our Privacy Policy
2. Who are we?
Les termes « CPF Centre de Perfectionnement et de Formation _cc781905-5cde-3194-bb3b- 136bad5cf58d_”, “we”, “us” and “our” designate the CPF as the controller of your personal data, except as otherwise indicated in our Privacy Policy.
The CPF is an association and governed by the 1991 law on associations, and its successive modifications Our head office is located at 117 Boulevard Denis Sassou Nguesso Immeuble Ingoba 2 floor.
3. What personal data do we collect and how is it collected?
Personal data is information relating to an identified or identifiable natural person. They include, for example, a person's name, address and gender. We may collect personal data directly from you (for example when you apply for one of our programs) or indirectly (for example from your electronic devices which interact with our website (see our "Cookies Policy"). " below).
3.1 Data that you provide directly to us
You can provide us with data:
· when you apply for one of our programs;
· when you subscribe to our newsletter via our website;
· when you attend one of our events;
when you contact us via our contact module posted on our website
· when you access the press area of our website.
Depending on what you provide to us, such information may include:
your identity (including your first name, last name, gender, image);
your contact details (including your postal address(es), e-mail(s), telephone number(s);
· your personal status (including your title);
· other information that you may provide by filling in forms or by corresponding with us (including your comments or other communications with us).
When you apply for one of our programs, such information may include:
· your professional and academic status (profession, title, etc.);
· your financial situation (in the case of the award of scholarships);
certain payment data (such as bank details for the purposes of payment of benefits, scholarship or support payments);
We will notify you when your information is needed to process your request, to respond to your requests, or to allow you to participate in one of our programs. Failure to provide this information may delay or make it impossible to process your request. We strive to ensure that the personal data we hold is accurate at all times.
We therefore encourage you to update your data in case changes occur. We may also ask you to update your data from time to time. We recommend that you provide only the data requested or necessary for your request, and not to communicate to us sensitive data relating to race, ethnic origin, political opinions, religious or philosophical beliefs, and data concerning health, sex life or sexual orientation.
3.2 Data collected indirectly
We may collect data when you use our site, including your IP address or other browsing data (including browser, operating system, device model), through cookies or technologies. similar placed on your device. Some cookies are necessary for the proper functioning of our site and others are used for analytical purposes which help us to provide you with more personalized services and a better digital experience.
For more information about cookies and how to change your preferences, please read our Cookie Policy. We may also collect data about you from third parties, including a spouse who contacts us on your behalf or that of your friends who provide us with your contact details to invite you to events that may be of interest to you.
If you provide us with personal data about someone else, you must ensure that you have the right to disclose this data to us and that, without us taking any other measures required by the data protection legislation data, we may collect, use and disclose such data for the purposes described in our Privacy Policy.
For example, you must ensure that the data subject is aware of the various subjects set out in our Privacy Policy. The individual must also give the consents set out in our Privacy Policy regarding how we process their personal data.
3.3 Minimum age
We remind you that we do not collect, directly or indirectly, personal data from persons under the age of 16, without prejudice to any local law setting a different minimum age. We therefore ask you not to provide us with personal data of persons who do not meet this criterion.
4. Why do we collect your personal data and how do we use it?
We collect and use your personal data in reliance on one or more of the following legal bases:
· we have obtained your prior consent (for example when you subscribe to our newsletter). Please note that with this particular legal basis, you have the right to revoke your consent at any time (see below “What are your rights regarding your personal data?”);
· the processing is necessary within the framework of a contract between CPF and you; · we have a legitimate interest in carrying out the processing and that legitimate interest is not overridden by your interests, fundamental rights or freedoms;
· we must process your personal data in order to comply with applicable laws and regulations. Depending on the context, we may use your personal data to:
· process your application for one of our programs;
· carry out checks to identify you and verify your identity;
· send you a newsletter (with your prior consent) or invitations to one of our events;
· respond to your questions, requests and suggestions;
· manage the events you have registered for and/or participated in;
monitor and improve our Digital Platforms;
· perform statistical analyses;
· Provide information to regulatory agencies when required by law.
5. How long do we keep your personal data?
Your personal data is processed for the period necessary for the purposes for which it was collected, to comply with legal and regulatory obligations and for the duration of any period necessary for the establishment, exercise or defense of rights. legal.
In order to determine the most appropriate retention periods for your personal data, we have specifically taken into account the quantity, nature and sensitivity of your personal data, the reasons for which we collected your personal data , as well as applicable legal requirements. For example :
· With regard to applicants for our scholarship programs or our projects: your data is kept for one year from its collection;
· With regard to the recipients of the newsletter: your data is kept for three years from your last action;
· With regard to scholarship recipients: your data is kept for a maximum of the scholarship award period and up to a maximum of five years, then archived in order to comply with legal storage obligations;
· With regard to project winners: your data is kept for a maximum of five years, then deleted or archived in order to comply with legal retention obligations;
· Regarding the cookies used: they are stored for up to thirteen months from the time they were installed on your device.
6. How do we disclose and transfer your personal data?
We may only disclose your personal data to the parties named below and for the following reasons:
· We disclose your personal data to CPF employees who need to have access to your personal data and who are authorized to process it for the aforementioned purposes and who undertake to respect its confidentiality.
· We may disclose your personal data from the CPF Department, communication, internal audit and IT management for the purposes set out in our Privacy Policy with your consent, to send you promotional communications concerning events (for this purpose, you can revoke your consent at any time. See the section “What are your rights over your personal data?” below).
· We may also communicate personal data to third parties acting on behalf of CPF and approved by CPF. For example, the company BPO acts as a subcontractor for the processing of data that you provide when you access the press area of our website.
All such processing is based on our prior instructions set out in a binding contract that complies with the requirements of applicable law. Such disclosures are made for different reasons, including:
· Development, IT support and sending emails;
· The provision of digital forms to manage your applications for our programs or to manage press relations These third parties undertake to respect confidentiality and are not authorized to use your personal data for any other purpose. We also require them to apply appropriate security measures to protect your personal data. Some of these third parties may be located outside of your country.
We have taken steps to ensure that all personal data is adequately protected and that all transfers of personal data are done lawfully. We may also disclose or process your personal data in accordance with applicable law to defend our legitimate interests (for example in the context of civil or criminal proceedings).
7. How do we protect your personal data?
All your personal data is strictly confidential and will only be accessible if necessary, only by CPF staff. and where applicable by independent service providers acting on our behalf within the framework of appropriate technical and organizational security measures. The CPF has implemented security measures to protect your personal data against unauthorized access and use.
We follow appropriate security procedures in the retention and disclosure of your personal data to prevent unauthorized access by third parties and to avoid accidental loss of your data. We limit access to your personal data to people who really need to access it for professional reasons.
Persons who access your data are subject to a duty of confidentiality with regard to CPF. We also have procedures in place to deal with any suspected data security breaches. We will notify you and any relevant supervisory authority of a suspected data security breach when we are required by law to do so. We also require those to whom we provide your personal data to comply with the above.
8. What are your rights over your personal data?
In accordance with the applicable data protection law, you may at any time request access, rectification, erasure and portability of your personal data, or restrict or oppose the processing thereof. A summary of these rights is set out below:
Your right of access:
the right to receive a copy of your personal data. Your right to rectification:
the right to ask us to correct any errors in your data or to complete them. Your right to be forgotten:
the right to ask us to delete your personal data, in certain situations.
Your right to restriction of processing:
the right to ask us to limit the processing of your personal data, in certain circumstances, for example if you dispute the accuracy of the data. Your right to data portability:
the right to receive the personal data you have provided to us, in a structured, commonly used and machine-readable format and/or to transmit this data to a third party, in certain situations. Your right to object to processing: the right to object:
at any time during the processing of your personal data;
in certain other situations, to further our processing of your personal data, for example processing carried out in reliance on our legitimate interests.
When the processing of your personal data is based on your consent, you can at any time decide to withdraw your consent to the processing of your personal data, in particular when you no longer wish to receive the newsletter. information you signed up for.
If your consent is withdrawn, this does not prevent us from processing your personal data on other legal bases, where applicable, the legitimate interest of the Fondation d'entreprise Hermès. If you no longer wish to receive our information by email, we remind you that you can revoke your consent at any time directly from the unsubscribe link included in each electronic message that we send you. If you do so, we will promptly update our databases and take all reasonable steps to respond to your request as quickly as possible.
9. How to contact us?
For any question relating to your data, to revoke your consent, to ask general questions or to file a complaint, please contact our teams:
· By post: CPF: 117 Boulevard Denis Sassou Nguesso 2 floor ingoba building Brazzaville · On the website: www.cpfafrica.com: via the contact form provided for this purpose
For questions relating specifically to e-mails, we remind you that you can unsubscribe at any time directly via the "unsubscribe" link contained in all the e-mails we send you. If you have any questions or concerns regarding our Privacy Policy or data processing, you may contact the CPF Data Protection Officer at info@cpfafrica.com.
10. Changes to our Privacy Policy
Our Privacy Policy reflects our current practices and may be changed and updated from time to time. When we post changes to our Privacy Policy, we will modify the “Effective Date” at the top of this document to indicate when such changes became effective. If we change our Privacy Policy in a material way, we will notify you by means of a change notice at the top of it and on the home page of the website “www.cpfafrica.com”